The Item Status (F5) screen is very useful. Many actions can be taken by either circulation staff or catalogers from this screen. Here we will cover some circulation-related functions, such as checking item status, viewing past circulations, inserting item alert messages, marking items missing or damaged, etc.
Checking Item Status
To check the status of an item, click the Item Status menu button, press F5 or select Search → Search for copies by Barcode or Circulation → Show Item Status by Barcode.
Scan the barcode or type it and click Submit. The current status of the item is displayed with selected other fields. You can use the Column Picker to select more fields to view.
Click the Alternate View button, and the item summary and circulation history will be displayed.
Click List View to go back.
Important Notes:
If the item’s status is Available, the displayed due date refers to the previous circulation’s due date.
Upload From File allows you to load multiple items saved in a file on your local computer. The file contains a list of the barcodes in text format. To ensure smooth uploading and further processing on the items, it is recommended that the list contains no more than 100 items.
Viewing Past Circulations
To view past circulations retrieve the item on the Item Status screen as described above.
Select Actions for Selected Items → Show Last Few Circulations.
The item’s recent circulation history is displayed.
To retrieve the patron(s) of the last circulations click the Retrieve Last Patron or the Retrieve All These Patrons button at the bottom of the above screen. Patron record(s) will be displayed in new tab(s).
You can retrieve the past circulations on the patron’s Items Out screen, too.
Marking Items Damaged or Missing and Other Functions
To mark items damaged or missing, retrieve the item on the Item Status screen.
Select the item. Click on the Actions for Selected Items drop-down list and Mark Item Damaged or Mark Item Missing.
Important Note: Depending on the library’s policy, when marking an item damaged, bills (cost and/or processing fee) may be inserted into the last borrower’s account. Overdue fines, if any, may be voided at the same time. See the Local Administration section for more information.
Following the above procedure, you can check in and renew items by using the Check In Items and Renew Items on the drop-down menu.
Item Alerts
The Edit Item Attributes function on the Actions for Selected Items drop-down list allows you to edit item records. Here we will show you how to insert item alert messages by this function.
Retrieve record on Item Status screen.
Once the item is displayed, highlight it and select Actions for Selected Items → Edit Item Attributes.
The item record is displayed in the Copy Editor.
Click Alert Message in the Miscellaneous column. The background color of the box changes. Type in the message then click Apply.
