To keep patron contact information up-to-date, public library patron records will be verified every three years. Patrons will be notified of upcoming need for verification thirty days in advance via email and other electronic means, with a follow up fourteen days prior to suspension. Libraries may also generate system reports in advance for other contact efforts, and to renew cards for local officials, faculty, etc..
Libraries must verify the accuracy and completeness of contact information when renewing the account for an additional three years. Information to be verified includes mailing address, telephone number and email address. Libraries may verify information in person or via telephone or email.
Use of the patron card for borrowing materials and for use of electronic resources will be suspended at the anniversary date until the patron contacts the library to verify their contact information.
Patrons in expired status for three years will be purged on a monthly schedule. Patrons with overdue items will not be purged; patrons owing only fines will be purged.
Approved at Annual Meeting, May 21, 2015.
Updated at Members Meeting, November 16, 2017.