The purpose of NOBLE is to provide our users with complete, efficient, and accurate access to the combined resources of our member institutions.
The quality of the NOBLE database must be of utmost concern to the network membership. The need for stringent and comprehensive adherence to data entry rules is a primary issue. The importance of database quality becomes acute as member libraries become dependent exclusively on the system and its database for access to their collections through public access catalogs.
In joining this network, each member commits his/her library to database quality by monitoring the information entered into the system for adherence to commonly and internationally accepted standards and those established by NOBLE.
The network commits itself to ongoing authority control of the database, and maintenance and updating of the authority file.
The primary building block of the bibliographic database is the MARC-format record. The chief source for standardization of information within the MARC record is the current edition of the Anglo-American Cataloging Rules (AACR2). We also follow the most recent cataloging rules of the Library of Congress and their AACR2 clarifications, interpretations, and updates. The subject and name authority files of the Library of Congress are the authority for all names, subjects, series entries and uniform titles entered into the NOBLE database. The minimal accepted level of MARC cataloging is level K as defined by OCLC in the publication Bibliographic Input Standards. Such level K cataloging approximates the level of detail in the first level of description in AACR2, with the addition of some fixed field information necessary for MARC record handling.
Before entering data, the bibliographic database must be searched in three ways: by LCCN, by ISBN and by title. Duplicate records increase computer load while causing confusion for the user. Careless data entry can destroy the time and effort invested by other network members in creating and maintaining a clean database.
The issue is not theoretical. Nonconformance will lead users to question both the library’s investment in the computer system and the competency of its management, when misleading, incomplete, and inaccurate information is retrieved from the system.
When errors are discovered, they should be reported to NOBLE.
Each library is responsible for the accuracy and consistency of all information entered. It is the responsibility of the Technical Services representative appointed by the library director to train and oversee local staff and assure the complete accuracy of all data entered locally. Clarifications of written rules and policies can be sought from the Member Services Manager.
All member libraries of NOBLE agree to uphold the standards and policies of the network. Correct and uniform information is required to maintain a highly accurate database. Modification, needless overlaying of MARC records, incomplete, inaccurate or carelessly entered data will make it impossible to retrieve an item and hinder online searching, thus destroying the quality of the database for all members and denying access to all users.
Database quality is a serious issue and requires the active support and vigilant efforts of the entire membership.
Originally approved at Users’ Council, May, 1987
Minor revisions approved at Meeting of the Members, December 16, 1999