Present: John Beauregard, Pat Cloherty, Camilla Glynn, Dee Hanley, Marjorie Hill-Devine, Dennis Kelley, Doug Rendell, Bonnie Strong and Executive Director Ron Gagnon.

1. CALL TO ORDER—President Doug Rendell called the meeting to order at 9:30 am.

2. MINUTES—There were no minutes to approve.

3. TREASIRER’S REPORT—Ron gave the treasurer’s report. Basically, we are 25% through the year and have spent 25% of the budget. We get decent interest off of the sweep account and that has been going into our general operations account. At this point, Ron recommended that the interest from the sweep account minus the administrative fee be put into the capital account. John Beauregard so moved, Pat Cloherty seconded and the motion passed unanimously.

4. EXECUTIVE DIRECTOR’S REPORT—Ron Gagnon reported that Martha has been using a cell phone for troubleshooting during unstaffed periods for about a week. Martha had taken one call thus far and could cure the problem from home. Doug suggested three points:

1. Track the time carefully.

2. Let Martha know that we are monitoring the situation for appropriate compensation.

3. Make sure that people calling in are doing so for legitimate reasons.

Ron emphasized that it wasn’t intended to cut into Martha’s time and would provide better service to members for some periods of time. This is also possible because some of the common reasons for calling the Central Site with problems were now being addressed in other ways.

5. FY 2000 ANNUAL ACTION PLAN—Ron noted that this is the fifth year for our long range plan, so we need to gear up to for a new plan. Many of the items in the proposed plan are carried over from FY99 because we won’t be implementing a system now. He stated that we’re looking at early June, 2000 for implementation of a new system because vendors will be very busy earlier due to the year 2000 crunch and the MBLC timetable for awarding/releasing money. He reported that Rob Maier saw a grant round starting in November. The possibility of including the cost of $200,000 of PCs in the grant request was discussed, making for a total grant request of $1.2 million. The Board typically funds at 60%, so the award would be for $720,000 in that scenario. There was extensive discussion on various options available for funding a new system, including the possibility of talking directly with a vendor and trying to finance it alone, without the grant. Ron was urged to try to speed up the timetable because his target was nearly two years away, which is a long time to wait for a new system given the condition of the present one. Dee moved that the FY 2000 Action Plan be adopted. Camilla seconded the motion which passed unanimously.

Ron distributed a revised System Selection Process which John moved to adopt. The motion was seconded by Pat and passed unanimously.

Ron then noted that he had obtained a copy of Joan Kuklinski’s RFP, which was heavy on circulation and reports. They are trying to ask the trickier questions, assuming that everyone can do the basics.

The meeting was adjourned at 12:05 with Dee so moving, Marjorie Hill-Devine seconding and a unanimous vote.

Respectfully submitted,

Bonnie J. Strong, Secretary