Noble Executive Board Meeting

Wednesday, April 12, 2006

Minutes

Call To Order:  The meeting was called to order by President Sue Koronowski at 2:10 pm.

Attending:  Sue Koronowski, Linda Hummel-Shea, Mary Rose Quinn, Douglas Rendell, Deborah Abraham, Barbara Lachance, Elisabeth Tully, Ronald Gagnon, Elizabeth Thomsen

Minutes:  Minutes of the March meeting were reviewed.  On a motion made by Linda Hummel-Shea and seconded by Barbara Lachance, the minutes were approved.  Passed without opposition.

Treasurer’s Report: The Treasurer’s report was distributed by Mary Rose Quinn and reviewed by the Executive Board.  On a motion by Linda Hummel-Shea and seconded by Barbara Lachance the treasurer’s report was approved.  Passed without opposition.

Director’s Report:  Ron Gagnon presented the executive director’s report.  PC reservation systems have been presented by several vendors at meetings that have been attended by the NOBLE membership.  Martha will coordinate the information and solicit input before making a recommendation.

There will be a power outage on Saturday April 15, 2006.  This will affect all libraries in NOBLE as some electrical work is being done by the NOBLE landlord.  It is anticipated that the power loss will only be for a portion of the morning.

Marilyn Graves and Ron Gagnon attended the recent NMRLS meeting to make a presentation about their current roles and duties as both a network and a vendor for NMRLS.  Ron reported that the meeting went well.

Six members of the NOBLE staff attend the recent PLA convention in Boston.  Elizabeth was unable to attend that conference as she was attending the Computers In Libraries in Washington.

Both Ron Gagnon and Elizabeth Thomsen attended the Library Legislative Day at the State House on April 5, 2006.

NOBLE hosted the Network Administrators meeting last month.  The meeting included a demonstration by IndexData.

Marilyn Graves and Ron Gagnon attended the Delivery Committee meeting in Haverhill.  Discussion centered on the backlog issues and more accurate monitoring of the bin counts.  Marblehead has been moved from route 4 to route 3.

The City of Salem will once again conduct the bid for public libraries, with a bid opening on or about May 10, 2006.

The Tech Expo is scheduled for June 8, 2006.  There will be the usual mix of staff and vendors.

Warrant and Subpoena Procedures:  Ron distributed a draft of the procedures for dealing with warrants and subpoenas.  After discussion several recommendations were made which Ron will incorporate into the final document.  The Board decided to recommend that the NOBLE policy be attached to individual library policies that currently may be in place.

Federated Search Selection Process and Update:  Elizabeth presented an update on the issue of federated searching.  The search for the right product has been more lengthy and frustrating than anticipated. Two products were discussed….WebFeat and Serial Solutions.  It now appears that WebFeat would be the best choice for us at this time.  WebFeat is under the cost of the grant and Serial Solutions is above the cost of the grant.

Elizabeth stated that any product can be considered a “short term solution” and “transitional technology”.  There will be a recommendation put before the Board in May.  It will also be discussed at the members meeting in May.

Digital Update:  Ron distributed a draft of the NOBLE Digital Repository Proposal.  Board members were asked to review the document for the next meeting.  Possible funding strategies were discussed and will continue to be discussed.

Adjournment:  On a motion by Linda Hummel-Shea which was seconded by Barbara Lachance, the Board voted to adjourn the meeting at 4:50 pm.  Passed without opposition.

Respectfully submitted,

Douglas Rendell

Secretary Pro Tem