NOBLE EXECUTIVE
BOARD MEETING
In Attendance: Sue Koronowski, Ron Gagnon, Barbara Lachance,
Dennis Kelley, Linda Hummel Shea, Deborah Abraham, Doug Rendell, Tom Scully,
Martha Holden and Mary Rose Quinn.
Call to Order: Mary Rose Quinn called the meeting to order at
2:20pm.
Minutes: Deborah Abraham moved to approve the
minutes of the May 12, 2004 meeting. Tom Scully seconded the motion that
passed unanimously.
Treasurer’s Report: No report due to budget and end-of-year work.
Executive Director’s Report:
Ron explained that
a CD was renewed on 8/8/04, at a rate of 2.23% (2.25APY), one-year term. The
interest earned on prior CD was $10, 369.53 and Ron asked for approval to
transfer the interest earned to the capital account.
Doug Rendell moved to transfer $10, 369.53 received on CD renewal to capital account, and Barbara Lachance seconded. Motion passed unanimously.
FY 2005 proposed
revisions included an increase to allow for an increase in bandwidth, a server
upgrade and continued funding for anti-spam software.
Tom Scully moved to
approve the proposed changes to the FY 2005 budget, seconded by Linda Shea.
Motion passed.
The average NOBLE
library will see an average increase of 4.5% in the budget as proposed. The
CPI-U for the Boston Area is 2.9% for last year, last year the average increase
per library was about 2%, about half the Boston CPI-U.
Line items with
discussion:
Line 65,100- WAGES,
SALARY & PAYROLL
Included in the
budget packet are two sheets for Wages, Salary and Payroll Costs the second
reflects the same salary proposal with an increase to employee retirement
accounts. Ron explained that NOBLE contributes less than other local Library
organizations and in order to work toward improving the situation he proposed
increasing the percent contributed from 5%
to 6% at a total cost of $13,781 for FY2005 for all eligible employees.
Executive Board recommended that all employees make maximum contributions to
their retirement accounts. All other salary increases reflect previous
agreements.
Line
65,300-OCCUPANCY COSTS
Rent will increase
in the last year of the lease by $5,000; utility costs are projected to
increase due to current market.
Line 65,400-CATALOG
The major expense
in this category is for MARC OCLC cataloging from NELINET. This account usually
carried a balance higher that is annually spent. It was decided to reduce this
in FY06 by $10,000 to utilize a credit; this is a one time saving that does not
reflect our accurate cost.
Line SERVER UPGRADE
FY2005 increase includes costs associated with hardware and
software for mail, web and the continuation of the successful Brightmail
anti-spam license. For FY2006, reduced by the $17,163 for a server purchase
this year. We are applying for a MBLC grant in December to cover the cost of
replacing the Innovative server.
Line 65,530-DATA
LINES
(from Costs
Distributed Per Staff User Sheet)
After discussion it
was decided to reduce this line item by $17,000 to more accurately represent
actual Verizon billing.
It was moved by
Dennis Kelley, seconded by Tom Scully to accept the FY2006 budget with the
following changes: reduce Line 65,400-CATALOG by $10,000 & Line 65,530-DATA
LINES by $17,000. Motion approved unanimously.
Ron will
recalculate per user costs with these changes.
The initial
proposed FY2006 budget reflected an average increase per member of 4.5%. The
final budget recommendation contains a 1.9% increase.
After discussion,
it was moved by Tom Scully and seconded by Doug Rendell and the following
meeting schedule for Executive Board & Members meetings was approved for
2004-2005.
Executive Board Members Meeting
Wednesday,
September 15, 2004 Thursday,
September 30, 2004
Wednesday, October
13, 2004 Thursday, October 21,
2004
Wednesday, November
10, 2004 Thursday, November 18,
2004
Wednesday, December
8, 2004 Thursday, December 16,
2004
Wednesday, January
12, 2005 Thursday, January 20,
2005
Thursday, February
10, 2005 Thursday, February 17, 2005
Wednesday, March 9,
2005 Thursday,
March 24, 2005
Wednesday, April
13, 2005 Thursday,
April 21, 2005
Wednesday, May 18,
2005 Thursday,
May 26, 2005
Wednesday, June 8,
2005 Thursday,
June 16, 2005
Respectfully submitted by,
Sue Koronowski
Acting Secretary