NOBLE EXECUTIVE BOARD MEETING

Minutes of May 7, 2003

In Attendance: Anne Tullson, Tom Cesarz, Tom Scully, Deborah Abraham, Mary Rose Quinn, Doug Rendell, Marjorie Hill-Devine, Linda Hummel-Shea, Kimberly Lynn, Ron Gagnon.

Call to Order: Deborah Abraham called the meeting to order at 2:15pm.

Minutes: Tom Scully moved to approve the minutes of the March 12th meeting. Tom Cesarz seconded the motion. The minutes were approved unanimously.

Treasurer's Report: Tom Cesarz moved to approve the Treasurer's Report. Kimberly Lynn seconded the motion. The motion passed unanimously.

Director's Report:

¨ NOBLE's Tech Expo will be held on June 12th. Vendors will demonstrate their products. Information on timing of programs will be sent out shortly.

¨ The generic NOBLE library cards are almost ready. Samples will be sent out shortly.

¨ NOBLE received e-rate approval for voice and Internet access.

¨ Office and liability insurance continues to increase and is 20-25% higher than last year. NOBLE has worked to control the increases by switching carriers as well as increasing co-payments.

¨ A part-time clerk, Alison Barry, has given her notice. NOBLE will be hiring a replacement.

¨ Elizabeth Thomsen and Ron Gagnon attended the Innovative Users Group meeting in San Jose. Elizabeth led three sessions of "Millennium Create Lists and Beyond." Ron and Elizabeth discussed the slowness issue that has been a problem with the Phase 2 release with the VP of Product Development, the VP of North American Sales, and the Director of North American Customer Sales. They were happy to announce a "patch" which was installed on our system the following week. Some libraries have noted an improvement while others have not.

¨ The catalog redesign is being delayed until after school is out since the release of Phase 3 is coming out in June/July and will involve some setup and functionality improvements. There will also be some downtime when the reindexing of the keyword index is done.

¨ The unofficial word is that the three Lynn Public Library branches will be closing as of July 1st. NOBLE will work out details involving the closings.

¨ NOBLE hasn't received official word from Phillips Andover regarding membership. More follow-up is required.

¨ The Swampscott, Everett, and Lynn libraries have received their Gates pcs.

¨ Required Circulation and Virtual Catalog training session sign-ups are under way.

¨ John Beauregard is retiring from Gordon College.

¨ The Salem bid will be underway shortly.

¨ An Atrion security session is scheduled for May 8th. Twenty people are signed up.

Technology Plan

The Board reviewed the proposed three-year Technology Plan that is required by the MBLC. The telecom upgrade is one of the most critical issues addressed in the plan. The group also discussed ADA requirements and possible grant opportunities. Ron Gagnon indicated that III did not have any news regarding handicap accessible workstations and that the issue was one for individual libraries.

The draft plan needs to be presented to the membership at the June meeting and submitted by the July 1st deadline.

Tom Scully moved to submit the plan to the membership for a vote. Linda Hummel-Shea seconded the motion. The board approved.

Working Group Reports

¨ The Database Quality Working Group is getting revitalized. Their current focus is on geography subject headings and inputting death dates for authors.

¨ The Holds Committee is still trying to schedule a meeting date.

¨ ERWG is working on scoping issues. They are also discussing whether or not to put cover images in the catalog for every record, and, what size the images should be.

¨ The Nominating Committee selected Mary Rose Quinn as Vice-President/President Elect and Kimberly Lynn as Secretary.

The meeting adjourned at 3:45pm.

Respectfully submitted by,

Kimberly Lynn

Secretary