NOBLE EXECUTIVE BOARD MEETING
Minutes of January 8, 2003
In Attendance:
Tom Scully, Doug Rendell, Martha Driscoll, Deborah Abraham, Mary-Rose Quinn,
Kimberly Lynn, Tom Cesarz, Linda Hummel-Shea, Ron Gagnon, Anne Tullson,
Elizabeth Thomsen, Marjorie Hill-Devine.
Call to Order:
Deborah Abraham called the meeting to order at 2:00pm.
Minutes: Tom Cesarz moved to approve the minutes of
the November 6th meeting. Tom Scully
seconded the motion. The minutes were
approved unanimously.
Treasurer’s Report: Tom
Cesarz moved to accept the Treasurer's Report.
Doug Rendell seconded the motion that was unanimously approved.
Director’s Report:
¨
FY03 Objectives were
reviewed and are basically on course.
¨
E-rate form 470 was
posted with some interest from suppliers on maintenance contract. NOBLE's Bay Networks/Nortel equipment is
becoming archaic.
¨
There was a Virtual
Catalog training session on December 18th for NOBLE staff. An overview will be presented at the
February Members Meeting.
¨
NOBLE is getting
ready for the III software upgrades.
¨
The Millennium
upgrade requires Windows 2000, NT or XP on staff PCs.
¨
The new HP4100 laser
printer will pay for itself within a year (reduced maintenance & paper
costs).
¨
Preliminary
January-June training and meeting calendar posted.
¨
NOBLE staff attended
the NMRLS ILL meeting at the Hamilton-Wenham Library in December. The meeting centered on changes in ILL
service and policies.
¨
NOBLE is still
looking for a cataloger.
¨
George Lally goes to
Seattle for Gates Foundation training.
¨
Elizabeth Thomsen
will be speaking at the Innovative Users Group meeting at ALA midwinter. She will also be speaking at the annual IUG
meeting in San Jose.
¨
Some libraries
continue to disregard network transfer policies, such as exceeding the number
of renewals and allowing longer loan periods.
Ron sent a message to directors and the circulation group in
December. He also spoke with certain
offenders. The problem will be referred
to the Holds Committee. Refresher
training sessions will be made mandatory for all libraries.
¨
NOBLE staff reduced
use of sick leave by 80% from 2000 to 2002; 16 bonus days were distributed to
six employees.
February Meeting Date
The date is changed
from February 12 to February 13.
February 12 is Ways and Means Day.
Cover Images in Catalog
The cost to add cover
images in the catalog is $3,800 or about $150 per library. Discussion about the budget crisis ensued
and whether or not this is the time to implement this feature. The Executive Board agreed that NOBLE
assessments should increase as little as possible. The issue should go to the members at the next meeting.
State Virtual Catalog
Ron discovered that
the Virtual Catalog has two issues that are in direct conflict with NOBLE's
Patron Confidentiality Policy. The
first is that the system retains request and borrower information after a
transaction is completed. The second is
that the system only requires a library card number and then displays the
customer's name. Ron sent a letter
outlining NOBLE's concerns to Paul Kissman at the MBLC. The Executive Board authorized Ron, through
a vote of the membership at the next meeting, that NOBLE considers these issues
a serious breech of confidentiality and that NOBLE will not participate in the
Virtual Catalog project until these problems are fixed.
Approval of Audit
Doug Rendell moved
that the Executive Board accept the audit.
Mary Rose Quinn seconded the motion that was approved unanimously.
Employee Handbook Update
Due to a change in
insurance, language in the Employee Handbook needed to be amended. Kimberly Lynn moved to approve the
recommended changes. Anne Tullson
seconded the motion. All approved.
Patron Registration Policy Revision
Discussion ensued
regarding the creation of generic NOBLE library cards for use by colleges who
need to issue public cards. This will
be put forth to the membership. Tom
Scully moved to approve the creation and issuance of generic library cards for
NOBLE college members. Linda
Hummel-Shea seconded the motion. All
approved.
Working Group Updates
Mary-Rose Quinn
reported that the Electronic Resources Working Group was discussing the
possibility of including value-added things, such as cover images, to the
catalog. She also indicated that the
web site survey is ready to go out.
Meeting Adjourned at 4:00pm.
Respectfully
submitted by
Kimberly S. Lynn
Secretary