NOBLE
MEMBERS OF THE CORPORATION MEETING
AT
PRESENT: Eighteen libraries were represented at the meeting, attendance
sheet attached.
CALL TO ORDER: Sue Koronowski called the
meeting to order at
APPROVAL OF MINUTES: Deborah Abraham made a motion
to approve Minutes from October 19th meeting. Barbara Lachance
seconded the motion, which passed by unanimous vote.
TREASURER’S REPORT: In Mary Rose Quinn’s absence, Ron reported 26%
of the budget is expended as of 10/31/06. Audit adjustments are reflected. Barbara Lachance
made a motion to accept the treasurer’s report.
Brian Courtemanche seconded the motion, which
passed by unanimous vote.
MANAGERS’ REPORT:
Ron Gagnon –
·
Ron passed around a chart and a copy of an email from Rob Maier
explaining Gov. Romney’s proposed state budget cuts. Line item 7000-9506, which networks get
funding, is being cut $800,000. If the
funding is cut it may affect our FY 2008 budget, which will be reviewed if cuts
aren’t overturned. Ron will keep the
Membership informed.
·
Started paperwork for E-rate filing for next year.
·
Met with Verizon regarding newer technology for our network. For the same costs would provide newer
technology and more bandwidth. Have been
discussing this with Atrion also.
·
Executive Board had a discussion on CALEA, Communications Assistance for Law Enforcement Act. This is a law passed in
1994 to ensure law enforcement, particularly FBI, has access to newly
developing technology for telephone wire tapping. New proposed regulations
regarding the Internet will most likely affect library networks. There is more detailed information on
·
Working on 5-year strategic plan.
Margot Crist has agreed to be the facilitator
of our large group meeting. Tentatively
planning the meeting for January.
·
Continue to work on our Digital Library project. Have not heard back from Danversbank
on the grant application. Also filed a grant
with Demoulas Foundation. LSTA state grant paperwork is out, but not
planning any LSTA projects this fiscal year.
Continuing current projects.
·
Attended NELINET Consortia Sponsors meeting. NOBLE was required to become a consortia
member at an increased rate. Member
libraries can attend workshops at a reduced cost.
·
Attended Network administrators meeting.
Topics discussed were telecommunications protocol, wireless, and
security. Atrion was at the meeting as
well. There was a meeting of Virtual
Catalog Governance group.
·
Legislative Day has been rescheduled to
Elizabeth
Thomsen
–
·
Continuing to work on statewide
·
Working groups have begun to meet.
More information will follow.
·
Completed Annual Circ Review
sessions. Circulation Create Lists training has begun, more are scheduled.
·
Kevin Grocki continues to work on web site
redesign projects for Everett, Lynn, Lynnfield, Saugus, Swampscott, and Phillips Elizabeth will do a presentation, “Extreme
Makeover – Library Web Site Edition” at MLA.
·
State is working on databases for CODFEST, the demonstration for the
next statewide database contract. It is
important for libraries to provide input.
Link on Staff Information System.
·
Reviewed meeting schedule for January-June, will be on Staff
Information System shortly.
Members
of the Corporation Meeting Page
2
Martha
Driscoll –
·
Release 2006 was loaded on November 7th, the transition went
smooth. This release included 13 digit
ISBN compatibility as well as other enhancements.
·
Six libraries are running Envisionware’s PC
Reservation software. There have been
minor issues, but are being resolved. Concentrating
on getting PC Reservation loaded. After
Thanksgiving will begin work on Print Management and web modules.
·
Long overdue reports from 2003 have been sent to libraries to
review. 9000 items will be purged in
January.
Marilyn
Graves, NOBLE’s ILL Librarian, announced that NMRLS Board voted to rescind
charging shipping fees to borrowing libraries that use the
SUPER
SEARCH UPDATE:
Elizabeth
Thomsen is conducting library site visits for training, discussion, and
database set up. There have been
technical issues that are being resolved.
Contract ends June 30th at which time it will be decided if NOBLE
will continue with Serials Solutions or even a federated searching product. As
part of the grant report a public survey must be submitted. Libraries should encourage patrons to
complete the survey, which is on NOBLE’s main page. Grant report due November 29th. Promotional materials for Super Search will
be distributed shortly.
NONCIRCULATION/ELECTRONIC
ACCESS CARD POLICY:
This
issue came to our attention by library staff because patrons who do not have
library cards want to use PC Reservation, which requires a patron card. NOBLE’s policy requires proof of residency
for library card registration. Libraries
could issue a Non-Circulation/Electronic Access Cards, which would allow access
to on-line resources, PC Reservation, and other services that require
authentication, but not allow patrons to check out or place holds on
items. This is an optional policy libraries
can use and reads as follows:
Libraries may issue patron cards without circulation
privileges to provide access to online resources, PC reservation systems and
other services that require authentication in cases where it is not practical
to also provide lending privileges to the patron.
The
non-circulation cards can be issued in cases where proof of address is not
available. The patron must be affiliated with the library by claimed
affiliation with the library’s service area; only one public library patron
card is allowed per person.
Holders of
non-circulation cards would not be able to check items out of any NOBLE library
nor request materials in the web catalog or in person.
To issue
non-circulation cards, the library must contact NOBLE to add a non-circulating Ptype to the Innovative system that is coded in the loan
rule table to disallow loans. Guidelines for adding these patrons will be
maintained by NOBLE, specifying required information. Such cards will expire
annually and can be renewed.
Non-circulation
cards may be upgraded at any time at the library upon presentation of proof of
address. The library will enter the proper information and changing the Ptype accordingly.
The
policy was approved by Executive Board and would be part of the Borrower’s Card
Policy. Discussion continued. Doug Rendell made a motion to accept this
policy as an amendment to the Borrower’s Card Policy. Pat Cirone seconded
motion, which passed by unanimous vote.
Members
of the Corporation Meeting Page
3
November
16, 2006
SERVING
THE MILLENNIALS:
Elisabeth
Tully did a PowerPoint presentation entitled “Get Interactive: Using Library
2.0 Tools and Resources to Reach Millennials”. Millennials is a term used to describe people born after 1981
into the digital age. She explained
there is a language barrier between younger library users and library staff because
they think differently due to being born in the digital age. The presentation shows ways for librarians to
stay connected and communicate with younger users. Using Library Elf, Wiki’s,
and Blogs are ways to communicate and get information
out. The presentation is on the Staff
Information System.
ADJOURNMENT:
Doug
Rendell made a motion to adjourn. Sharon
Gilley seconded the motion. The meeting
adjourned at
Respectfully
submitted,
Martha
Holden
Secretary