The final step in the acquisitions process is getting the item out on the shelf. Depending on the workflow in your library, this part of the process may move over into a cataloging department or the acquisition person and the cataloging person may be one in the same. There are a couple of ways you can approach this depending on your workflow and who does what. You DO NOT want to create another volume here. Clicking on “Add Volume” would create another volume and copy. The goal here is to get to the existing “On Order” copy that was created when the line item in the purchase order was loaded into the catalog. This copy needs to be retained in order for your originating acquisition information to stay linked to the item.
The on order copy can be accessed in the following ways. Choose which ever works best for you:
Option 1: Through the catalog and going to Items Status
Option 2: Through the catalog and going to Holdings Maintenance
Option 3: Through a purchase order