(Old) Managing Funds

The Funds Page

To get to the Funds page click Admin/Acquisitions Administration/Funds

To see your list of funds for a particular fiscal year, you will need to select the fiscal year from the Year drop down menu. This is a filter that allows you to look at your funds from the current fiscal year or from past fiscal years.

There are two links on the left hand side above your fund list. Back and Next. These links allow you to page through your funds. If you add a fund and it does not appear, try clicking on the Next link. The fund may be on the next page.

Adding a New Fund

  1. Click on the New Fund button.
  2. Fill out the fields in the dialog box.
  3. Click Save.
  • Name: The name of the fund
  • Code: The code for the fund. This should be all lower case without spaces or special characters.
  • Year: The fiscal year (ex. 2015)
  • Org Unit: Select your org unit from the drop down.
  • Currency Type: Select US Dollars from the drop down.
  • Active: Check this box if you are actively using the fund.
  • Balance Stop Percent: The point at which the system will stop you from spending money from the fund. (ex. If you enter 95 the system will stop you when you have spent 95% of the fund.)
  • Balance Warning Percent: The point at which the system will warn you that you have spent the stated percentage of the fund.
  • Propagate: Check this box if you want to bring this fund over to the next fiscal year. This will not bring over any money or encumbrances, only the fund itself.
  • Rollover: Check this box if you want to move any unspent money or encumbrances over to the new fiscal year. If you want to just bring over encumbrances and not unspent money, there is an option to do that when you do your fiscal close, but Rollover must be selected in the fund to use that option. NOTE: If you select Rollover you must also select Propagate

Transferring Money From One Fund To Another

  1. On the Funds screen, access the Fund Details by clicking on the underlined fund name.
  2. Click the Transfer Money drop down.
  3. Enter the amount (ex. 5000 or 4569.50).
  4. Select the Destination Fund from the drop down.
  5. Add a note (optional).
  6. Click Transfer.

Editing a Fund

  1. Click on the Year drop down and select the appropriate year.
  2. Double click on the fund you want to edit. You can double click anywhere on that line.
  3. The fund dialog box appears.
  4. Make any changes.
  5. Click Save.

Allocating Money to a Fund – 2 Options

Option 1:

  1. Go to Admin/Acquisitions Administration/Funding Sources
  2. Click on the underlined funding source name.
  3. Select the fund from the drop down.
  4. Enter the amount you want to transfer.
  5. Enter a note (optional).
  6. Click Apply.

Option 2:

  1. Go to Admin/Acquisitions Administration/Funds
  2. Click on the underlined fund name.
  3. Click on the Create Allocation drop down.
  4. Select the funding source from the drop down list.
  5. Enter the amount you want to transfer.
  6. Enter an note (optional).
  7. Click Apply.

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